• Employers should ensure that the policy is readily available to all staff.

  • It should be set out in the Employee Handbook or on the organisation’s intranet.

  • Furthermore, when new starters join the organisation, they should be informed of the location of this policy and given a copy, or provided with time to review and read it. A signed notice that they have done this will be key evidence if their knowledge of this policy needs to be proven at a later date

The policy should contain the following key provisions:

  • An explanation of the right

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