This toolkit provides step-by-step guidance for managing the coronavirus in the workplace. It provides links to key information and templates on the website. The information is being continually checked and updated.
The World Health Organization (WHO) explains that coronaviruses (CoV) are a large family of viruses that cause illness ranging from the common cold to more severe diseases such as SARS (Severe Acute Respiratory Syndrome). This particular episode, which first appeared in December 2019 in Wuhan, China, has been named “Covid-19”.
Symptoms include a fever, cough and shortness of breath. Some may suffer from a mild illness and recover easily, while in other cases, infection can progress to pneumonia. Reports suggest that the elderly, those with weakened immune systems, diabetes, cancer and chronic lung disease are the most susceptible to serious illness and death. Symptoms can appear in as few as two days after infection or as long as 14 days.
Employer duties Employers should remember that they have a duty of care towards their employees and should take reasonable steps to protect the health and safety of their workforce, preventing them from exposing themselves to unnecessary risk.
What should you do in the workplace?
On 22 September 2020, Prime Minister Boris Johnson announced that office workers should once again be able to work from home if they can in England – this default position had remained the same in Scotland and Wales. Generally, priority for employers in England is now likely to be implementing homeworking again. How to make the move to homeworking, 10 ways to optimise homeworking.
Encourage all staff, whether working from home or attending the workplace, to stay healthy and communicate how to avoid spreading infection through good hygiene and social distancing. Guidance on managing coronavirus issues at work
If necessary, complete a coronavirus risk assessment for members of staff.
As an importer or exporter, keep track of the latest information on trade-related responses to the Covid-19 outbreak. COVID-19 and trade, EU introduces measures to help fight coronavirus, Coronavirus taking its toll on UK trade, Assessing the impact of Covid-19 on international trade, Covid-19 and export pricing review
Be aware of the support and advice available to exporters from the Department for International Trade (DIT) and the general assistance available to businesses announced by the Government.
Complete a coronavirus essential business risk assessment and put plans for emergency management into action. Organisations should recognise the need to have a separate pandemic recovery plan and procedure which focuses on a short-term recovery programme.
Ensure your HR policies are fit for purpose, being mindful that setting overly harsh policies around remuneration may result in employees coming in to work when it would be more advisable that they stay at home.
Communicate to staff regarding the organisation’s pay policies and keep up to date with the latest Government legislation regarding Statutory Sick Pay (SSP).
Listen to any concerns and offer reassurance for those worried about attending work and catching the virus.
Be prepared to act quickly to deal with employees who may have been exposed to the virus to help contain the virus in your workplace as much as possible. Sickness Absence
Ensure you are up to date with the latest Government plans for financial assistance to help employers retain employees. See How to guide for furlough, Extended Job Retention Scheme (Furlough) FAQs (November 2020 onwards), The extended furlough scheme — what’s changed?
Consider the measures you will need to put in place if it is necessary to re-open the workplace, using these links to key information.Returning to the workplace Toolkit
Useful feature articles
Seek professional advice
For professional advice on dealing with any HR matters, speak to a qualified consultant on 0844 561 8149.
Last reviewed 12 November 2020