This toolkit provides step-by-step guidance for managing the coronavirus in the workplace. It provides links to key information and templates on the website. The information is being continually checked and updated.
The World Health Organization (WHO) explains that coronaviruses (CoV) are a large family of viruses that cause illness ranging from the common cold to more severe diseases such as SARS (Severe Acute Respiratory Syndrome). This particular episode, which first appeared in December 2019 in Wuhan, China, has been named “COVID-19”.
Symptoms include a fever, cough and shortness of breath. Some may suffer from a mild illness and recover easily, while in other cases, infection can progress to pneumonia. Reports suggest that the elderly, those with weakened immune systems, diabetes, cancer and chronic lung disease are the most susceptible to serious illness and death. Symptoms can appear in as few as two days after infection or as long as 14 days.
Employers should remember that they have a duty of care towards their employees and should take reasonable steps to protect the health and safety of their workforce, preventing them from exposing themselves to unnecessary risk. In this case, that may include not putting them in a position, for example, travel to a certain area, in which they could become infected by the virus itself.
What should you do as an employer in early years?
Schools and nurseries should have arrangements in place to maintain support for the children of key workers and for the most vulnerable children. Key workers include not only those in the NHS, fire and ambulance services and police, but also staff such as supermarket delivery drivers. This is so that workers can carry on with their vital jobs without having to worry about who will look after their children. Vulnerable children include those who have a social worker and those with Education, Health and Care Plans. Children who do not fall into these groups should remain at home with appropriate care. Who are the key workers whose children can still go to school?
Consider whether it is appropriate to furlough any employees. For advice on how to go about this and who is eligible, see the How to guide for furlough
Provisions that remain open, even at a very reduced level, should ensure that both staff and children follow previously published guidance on protecting themselves and others. Young children should be supervised to ensure they wash their hands more often than usual. They should be encouraged to “catch” coughs and sneezes in tissues. Supporting parents with helping their children to wash their hands and other self-care skills during isolation.
Cleanliness and good hygiene standards are important to help to prevent infection and the spread of disease in an early years provision. This is critical to avoid diseases such as E.coli, Norovirus or the spread of coughs, colds and influenza and to reduce the impact of coronavirus. Hygiene.
Ensure staff are aware of the best methods of reducing the risk of spreading infectious illnesses in an early years service. Infectious illnesses.
Parents and guardians should be asked not to bring their child into the service if they are unwell or are suffering from an infection. This is often referred to as an “exclusion” policy. It should be clearly communicated in leaflets and posters. Illnesses and Infections.
Communicate to staff regarding the organisation’s pay policies and keep up to date with the latest government legislation regarding Statutory Sick Pay (SSP). Coronavirus, self-isolation and sick pay.
Ensure that you have clear absence policies and that staff are aware of them. The effective management of sickness absence is a key issue for employers, to ensure continuity and stability, and the smooth running of the organisation. Sickness Absence.
Review work processes to see if any can be adapted to better safeguard children during the pandemic. See COVID-19: guidance on safeguarding children
Where nurseries are unable to look after the necessary vulnerable/key worker children (for instance, due to staff shortages), local authorities will work with DfE regional teams to ensure alternative options are available.
Be prepared to act quickly to deal with employees who may have been exposed to the virus to help contain the virus in your workplace as much as possible. Coronavirus in schools and early years settings.
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Last reviewed 12 May 2020